Home Work Space with Laptop, phone, Keyboard and Monitor.

Virtual Executive Assistant (PT)

Our Virtual Executive Assistant (VEA) is responsible for ensuring the success of the executive team by protecting their time from the essential administrative requirements of leadership that can prevent them from leading.  As a small, but growing organization, our VEA will be expected to utilize a limited number of hours to maximum efficiency creating time and space for the executive team to drive sales and growth so that the VEA can eventually  be elevated to a full-time position and possibly even a supervisory or management  administrative role.

 

Virtual Executive Assistant Job Responsibilities:

 

  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; collecting relevant information in advance of meetings; and initiating telecommunications.

  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel 

  • Responds to client’s, vendors, and prospects via phone and email and provide world-class professionalism, accuracy, and positivity in all outgoing correspondence

  • Communicate clear and concise updates and status to business sponsors, leadership teams, and stakeholders

  • Create high quality  presentations and write official, company-wide correspondence within efficient timelines.

  • Maintains customer confidence and protects operations by keeping information confidential.

  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

  • Manage and develop content and posts on company’s social media accounts in partnership with the CEO.

  • Secures information by completing database backups.

  • Prepares reports by collecting and analyzing information.

 

FIC Human Resource Partners believes in and is committed to a minimum wage of $15 per hour.  While we aspire to be a business that needs a full-time VEA, we are not there yet.  Our VEA will have a set schedule of 1-4pm Eastern on Tuesdays & Thursdays.  Additional hours may be approved depending on work requirements.  We envision this as a growth role where minimum weekly hours will periodically increase as the business continues to grow.   As our VEA, your work will be integral to realizing this goal.

 

This position will begin with a 6 month employment contract at which time the position will be reevaluated and a new long term position may be offered.   

 

Executive Assistant Skills and Qualifications:

 

  • Able to work independently in a virtual environment and willing to learn how to respond to questions and situations using strategic thinking along with lessons learned from past experiences

  • Demonstrate sound judgement, and attention to detail

  • Comfortable in fast-paced environment as the business evolves from startup to mature business model

  • Excellent time management skills

  • Curious, self-aware, genuine, and constantly evolving, learning and growing

  • Comfortable challenging members of the management team

  • Exceptional interpersonal, oral, listening and written communication skills including the ability to present information that is easy to understand and assimilate.

  • Strong working knowledge of MS Office and G Suite (specifically word-processing, spreadsheet, and presentation software)

  • Experience with online meeting software (like Zoom or WebEx), online chat/instant messaging, and group sharing platforms like Slack or Microsoft Teams

  • Proficient with online calendars and scheduling (like Calendly or Google Calendar)

  • Exceptional organizational skills to include organization of files, time management, calendars, and the ability to keep the CEO organized. 

  • Social media content management

 

Additional Requirements:

 

  • Computer capable of running a full suite of Microsoft Office Programs

  • Consistent, stable internet

  • Webcam and Microphone that provide a clear and consistent quality

  • Phone capable of receiving calls forwarded from virtual phone system extension

  • Space that is suitable to video calls 

 

Education and Experience:

We understand that experience and education can come from a multitude of experiences and roles. Please provide a resume and cover letter that showcases your ability to complete the responsibilities of the position.  Letters of recommendations that support specific qualifications are encouraged but not required.  A minimum of 3 references with email addresses and phone numbers will be required. 

 

A highschool diploma, GED or equivalent is required. 

Please email  your resume and supporting documents to recruiting@fichrpartners.com